The Municipality of Sotiras accepts applications for the filling of two (2) Assistant Secretarial Officer positions (First Appointment Positions). According to the Service Plan of the positions, the salary scale, duties, responsibilities and required qualifications are as follows:
1. Approved Salary Scale:
A2: €15.109, 15.201, 15.293, 15.385, 15.496, 15.681, 16.060, 16.439, 16.818, 17.197, 17.576, 17.967, 18.544,
A5: €16.196, 16.826, 17.455, 18.168, 19.139, 20.110, 21.081, 22.052, 23.023, 23.994, 24.965, 25.936, 26.907
A7(ii): €22.648, 23.780, 24.912, 26.044, 27.176, 28.308, 29.440, 30.572, 31.704, 32.836, 33.968, 35.100, 36.232
2. Duties and responsibilities:
2.1 Performs general clerical and accounting duties anywhere in the municipal service.
2.2 Types and / or shorthand in Greek and English with speed and accuracy.
2.3 Undertakes the maintenance of a file and/or library, asset register as well as various other registers.
2.4 Assists or handles correspondence related to his / her duties.
2.5 Assists and / or undertakes the execution of work, inside and outside the office, related to the responsibilities and activities of the Municipality related to the duties of the position.
2.6 Assists and / or undertakes the execution of work related to the performance of civil weddings, cultural and social activities of the Municipality.
2.7 Uses technological and other office equipment to perform its duties.
2.8 Assists in conducting inspections and conducts on-site surveys where necessary.
2.9 Performs tasks and implements procedures related to the maintenance of warehouse registers or other registers.
2.10 Collects, inside and outside the office, processes and classifies statistics and other data and information and prepares and submits reports and assists in the preparation of lists of rights,
taxes, collections, etc.
2.11 Makes receipts and payments and issues relevant receipts.
2.12 Performs the duties of special secretary.
2.13 Assists in keeping or keeps minutes of Municipal Committee meetings and other meetings and assists in the processing of decisions taken.
2.14 Depending on the needs of the Municipality, it records the indications of water meters and helps in the collection of fees.
2.15 Assistant Secretary Officer of salary scale A7 may be assigned the duties of responsible file.
2.16 Coastal Municipalities may also be assigned tasks related to beach inspection.
2.17 Contact the public and receive or provide information.
2.18 Performs any other related tasks assigned to him / her.
3. Required qualifications:
3.1 High school diploma of a recognized secondary school.
3.2 Very good knowledge of Greek and good knowledge of English.
3.3 Integrity of character, responsibility, initiative and discretion.
Notes on the duties and responsibilities and required qualifications of the position:
1. Candidates must pass a written examination in accordance with the relevant legislation.
2. The appointees after the approval of this Service Plan must pass the examinations on the Law on Municipalities and the relevant Municipal Regulations and the Law on General Principles of Administrative Law within 2 years or 4 examination periods from their appointment.
3. Employees shall be promoted to the next highest grade in the combined ranks of their post, provided that the staff have passed the examinations referred to in Note (3).
4. The employees who will be appointed after 9.4.2013, will work when required by the needs of the service and outside the usual hours of the Municipal Service, but the total working hours will not exceed the specified number of hours per week.
5. Depending on the years of service and experience of the employee, he is expected to carry out his duties with an increased degree of responsibility and may be assigned more responsible duties, including work control, guidance and training of a junior personnel.
6. Depending on the needs of the service, employees will receive special training and attend training courses related to their duties. 4. Written and oral examination:
4.1 According to the above note no. (1) of the Welfare Service Plan of the Law on Evaluation of Candidates for Appointment to the Public Service Law 6(I)/98 as amended, applicants should be invited to a written examination, at a date and place to be announced later and which will be notified by personal letter. The same letter will also include information on the topics and exam material of the written exam. Those successful in the written examination who meet the required qualifications and any other appointment conditions, will be invited at a later date to oral examinations before a three-member committee and the Municipal Council.
4.2 The number of successful candidates who will be invited to an oral examination (interview) is three times the number of vacant positions and based on their ranking order.
5. Conditions of Appointment:
According to Regulation no. 19 of the Municipal Service Regulations of the Municipality of Sotira, no person is appointed to the Municipal Service unless:
5.1 He is a citizen of the Republic of Cyprus and / or the EU.
5.2 Reached the age of seventeen (17) years and has fulfilled his military obligations or has been legally released from them.
5.3 Possesses the qualifications defined in the Service Plan for the position to be appointed.
5.4 He has not been convicted of a serious crime involving lack of honesty or moral indecency.
5.5 His Services have not been dismissed or terminated in the past by the Municipal Service or in any Service of the Republic or in a Public Law Organization for a disciplinary offense.
5.6 Certified by a Medical Officer that from a health point of view he is suitable for the position in question after a medical examination that includes a chest x-ray.
6. Submission of applications:
6.1 For application forms and more information on the matter, those interested can contact Sotira Town Hall, 22 Arch. Makariou Γ΄, 5390 Sotira Famagusta and/or phone 23821404 during working days and hours and on the website of the Municipality www.sotira. org.cy.
6.2 The applications should be placed in the offer box of the Municipality of Sotiras (Sotiras Town Hall, Arch. Makariou Γ΄ 22, 5390 Sotira Famagusta), in a sealed envelope, during working days and hours, no later than December 2, 2022 at 12:00 noon. On the outside of the envelope, write: "Application for the filling of two (2) Assistant Secretarial Officer positions".
6.3 Applications must be accompanied by copies of the certificates of academic and other related qualifications provided for in paragraph 3 above, including certificates of service with full details of the type of duties and the period of employment. The originals will be presented for inspection upon request.
Applications that will not be accompanied by the required copies and necessary supporting documents or overdue applications or incorrectly or incompletely completed will not be considered.
6.4 In relation to the levels of knowledge of Greek and English, required in the required qualifications of the Service Plan, applicants must attach the items accepted by the Public Service Committee by the closing date for submission of applications. A list of eligible applicants for the purpose of filling this item "Language Proofs" is available on the Civil Service Commission website (www.psc.gov.cy).
6.5 Applicants who are covered by the provisions of the Employment of Persons with Disabilities in the Greater Public Sector (Special Provisions) Law of 2009 (Law 146(I)/09), are invited to declare this in their application. At a later stage, applicants who have declared a disability in their application may be asked to submit the original certificates of their treating physicians describing the type and state of their disability.
6.6 Applicants should take into account that by submitting their application they accept the processing of their personal data for the purposes of examining their application.